Friends of the Grant Library
(Revised October 20, 2005)
The name of this organization shall be THE FRIENDS OF THE GRANT LIBRARY.
The purpose of this organization shall be to maintain an association of persons interested in books and libraries; to focus public attention on library services, facilities and needs; to influence the gifts of books, magazines, visual and audio media, desirable collections, endowments, scholarships and bequests to the Library through ways approved by the Library Board of the Grant Public Library.
Section 1 Membership in this organization shall be open to all individuals and organizations in sympathy with its purposes, and shall consist of those individuals and organizations who have paid dues for the current fiscal year (which shall run from April 1 to March 31).
Section 2 There shall be two classes of membership: regular (voting) and supporting (non-voting). Regular members shall consist of individual members or family members who are at least eighteen (18) years of age, and they shall have the right to vote on matters which are considered at regular meetings. Supporting members shall be family members under eighteen (18) years of age, and/or organizations, and they shall have advisory (non-voting) status only.
Officers and Committees
Section 1 The Board of Directors (The Board) shall consist of the Officers and up to three Directors, who shall serve as the governing body of this organization. The Officers shall consist of a President, a Vice-President, a Secretary, and a Treasurer. This Board and the Library Board of the Grant Public Library are separate and distinct entities.
Section 2 The Board (Officers and Directors) shall be elected from the regular members at large. The Board shall be elected at the Annual Meeting, which shall be held in April.
Section 3 The President shall appoint committees, with the approval of the Board. Committees shall consist of regular members. The President is an ex-officio member of all committees, with the exception of the Nominating Committee.
Section 4 Nominations for The Board shall be presented by a Nominating Committee for approval at the regular meeting prior to the election (Annual) meeting. Additional nominations may be made from the floor of the regular meeting prior to elections, or at the election meeting. No person shall be nominated without his/her consent.
Section 5 The Board shall serve for one year. No person shall serve for more than two (2) consecutive one-year terms in the same position.
Section 6 Vacancies arising on The Board shall be filled by appointment made by the President, with approval by the remaining Board members.
Section 1 Monthly meetings shall be held regularly to conduct business, as designated by The Board. The April meeting shall be designated as the Annual Meeting, and shall be open to the general public. The Annual Meeting shall be for the purpose of presenting special reports to the public, and for election of new Officers and Directors.
Section 2 A quorum of the Board (at least half) must be present at any meeting to conduct business.
Section 3 Additional or special Board meetings may be called by the President.
Section 1 The annual dues for the coming year shall be determined by the Board of Directors at the regular meeting prior to the Annual Meeting.
Section 2 The annual dues shall be due and payable in March of each year. For eligibility to vote in the annual election, dues must be received no later than the Annual Meeting.
Section 1 Adequate books of accounts shall be maintained by the Treasurer, who shall be responsible therefor. A Treasurer's Report shall be issued at each regular meeting.
Section 2 Funds shall be disbursed by the vote of the Board.
Section 3 The Board of Directors shall review the Treasurer's books prior to the Annual Meeting.
These Bylaws may be amended at any regular meeting of this organization by two-thirds of the members present, provided that notice of the proposed amendment shall have been mailed to all members at least two weeks before the said meeting, or such notice has been presented to the members at the previous regular meeting.
All meetings shall be conducted according to Roberts Rules of Order, Revised, except when in conflict with these Bylaws or with the laws of the State of Alabama.
Property and Dissolution
The interest of a member in the property of the Organization is limited to its use for organizational purposes. If the Organization is dissolved, all its property not needed for the payment of its debts and expenses shall be transferred or conveyed to the Grant Public Library.